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What Happens After You Submit Your Application Package

​​​​​When the College receives your Application Form for the Individual Assessment of Educational Qualifications, supporting documents, and payment, the College will:​

1. Review your Application Form for the Individual Assessme nt of Educational Qualifications to verify that it is complete.
  • If the form is not completed in full, the College will not open an application file for you and will return the form to you for completion.
2. Verify payment of th e application and registrat ion fees.
  • If you are paying by Visa or MasterCard credit card or Visa Debit card, the College will process the payment according to the
  • information you provide on the Application Form for the Individual Assessment of Educational Qualifications.
  • If you are paying by cheque, money order, or bank draft, the College will check to see if the payment has been received.
  • If the College does not have your payment in full, the College will not continue with processing your request and will return the form to you.
  • If the College cannot process the payment (e.g., insufficient funds, credit card expiry, etc.), the College will not continue with processing your request until the issue is resolved.

​Once steps 1 and 2 are completed successfully, the College will open an application file for you.​ Then, the College will: ​

3. Determine what supporting documents are required for your application in Phase 1, and look to see that they have been submitted.
  • If you do not submit the supporting documents that are required in Phase 1 in your circumstances, or you submit them but they are missing information, the College will follow-up with you to request that the supporting documents be provided. The College will not continue with processing your application under Phase 1 until it receives all the necessary supporting documents.
  • Some supporting documents are required from you, and some are required directly from organizations or institutions. If the documents are not submitted at all, or are not submitted by the required person or institution, or are missing information, the College will follow-up with you.
4. Review the information provided in your Application Form for the Individual Assessment of Educational Qualifications and supporting documents to assess whether you meet all the requirements under Phase 1.

At this stage, there are two possible outcomes, which are summarized in the following table.

 

If the College determines that… Then…
You meet all the requirements under Phase 1
  • You will be notified in writing that you are eligible to proceed to Phase 2.
  • You will also be asked to submit supporting documents required under Phase 2.
You do not meet one or more of the requirements under Phase 1
  • You will be sent a letter with proposal from the College to refuse to issue you a Certificate of Registration.
  • You will have the opportunity to respond to the proposal.
    • You can submit a request that the Registrar reconsider your application, as described he​re, or, you can make a submission to the Registration Appeals Committee, as described h​ere. The outcome of your application will be determined by these processes.
    • If you do not respond within the required timeframe, the College will carry out the proposal and refuse to issue you a Certificate of Registration. If in the future you wish to become a member of the College, you will need to make a new application and re-start the application process.
  • If the final outcome is to refuse you a Certificate of Registration, the College will issue you a refund for the registration fee portion of the application and registration fees you paid. (See ‘Section 4: Application and Registration Fees’​ section of this guide for information about fees).

​​For applications that are eligible to proceed to Phase 2, the College will:

5. Determine what supporting documents are required for your application in Phase 2, and look to see that they have been submitted.
  • If you do not submit the supporting documents that are required in Phase 2 in your circumstances, or you submit them but they are missing information, the College will follow-up with you to request that the supporting documents be provided. The College will not continue with processing your application under Phase 2 until it receives all the necessary supporting documents.
  • ​Some supporting documents are required from you, and some are required directly from organizations, institutions, or individuals. If the documents are not submitted at all, or are not submitted by the required person or institution, or are missing information, the College will follow-up with you.
6. Review the information provided in your Application Form for the Individual Assessment of Educational Qualifications and supporting documents to assess whether you meet all the requirements under Phase 2.

The final steps in the process will depend on whether you meet all the requirements for registration and whether there is any need to impose terms, conditions, or limitations (TCLs) on your Certificate of Registration, if one is issued to you. These are summarized in the following table.​

If the College determines that… Then…
  • You meet all the requirements for registration,and
  • You do not hold a work permit, and
  • There are no reasons to impose TCLs on your Certificate of Registration

 

  • You will be issued a Certificate of Registration and your registration will be added to the College’s public register as a current member.
  • You meet all the requirements for requirements for registration, and
  • There are reasons (e.g., work permits) to impose TCLs on your Certificate of Registration
  • You will be sent a letter with proposal from the College to issue you a Certificate of Registration that is subject to TCLs.*
    • If you do not agree with the proposal, you can submit a request that the Registrar reconsider your application, as described here, or, you can make a submission to the Registration Appeals Committee, as described here. The final outcome of your application will be determined by these processes.
    • If you do not respond within the required timeframe, the College will carry out the proposal and issue you a Certificate of Registration with TCLs imposed on it. Your registration will be added to the College’s public register as a current member subject to TCLs.
  • *For TCLs that are related to work permits, the easiest way for you to provide consent is in Section 6: Eligibilit​y to work in Canada of the Application Form for the Individual Assessment of Educational Qualifications. ​ If you provide consent in that part of the form, the College will not need to send you a letter with a proposal about the TCLs related to work permits.
  • You do not meet one or more of the requirements for registration
  • You will be sent a letter with a proposal from the College to refuse to issue you a Certificate of Registration.
  • ​You will have the opportunity to respond to the proposal.
    • You can submit a request that the Registrar reconsider your application, as described here, or, you can make a submission to the Registration Appeals Committee, as described here. The final outcome of your application will be determined by this process.
    • If you do not respond within the required timeframe, the College will carry out the proposal and refuse to issue you a Certificate of Registration. If in the future you wish to become a member of the College, you will need to make a new application and re-start the application process.
  • If the final outcome is to refuse you a Certificate of Registration, the College will issue you a refund for the registration fee portion of the application and registration fees you paid. (See the ‘Section 4: Application and Registration Fees’​ section of this guide for information about fees).

​​Additional questions:​

How long is the processing time for applications?

Processing times will vary depending on the applicant’s circumstances, the complexity and completeness of the application package, and the phase of the process:

  • Generally, Phase 1 can take approximately four to six weeks from the time the College receives a completed form, full payment, and all the required documents for Phase 1.
  • ​Generally, Phase 2 assessment can take approximately 12 weeks from the time the College receives all the required documents for Phase 2.
  • ​If you pay application and registration fees by cheque, the fees are subject to a two-week hold.
  • ​The following factors are examples of situations where your Application Form for the Individual Assessment of Educational Qualifications will be returned to you and an application file will not be opened. To have an application filed opened you must submit a completed form and full payment.
    • ​The Application Form for the Individual Assessment of Educational Qualifications is not completed in full.
    • ​The wrong application form is used.
    • ​Payment issues arise such as not sufficient fund (NSF) cheques, post-dated cheques, and declined credit cards.
    • ​The application and registration fees are not paid in full.
  • ​The following factors are examples of situations that can cause delays in the application process.
    • Transcripts, or credential evaluation reports, are submitted by the applicant and not directly from the post-secondary institution, or World Education Services (WES), as required by the College.
    • Transcripts, or credential evaluation reports from WES, are missing information (e.g., transcripts or reports do not indicate whether a diploma or degree was granted, the program name, the credit value of transfer course credits, language of instruction, post-secondary institution status, etc.) or have typing errors.
    • Supporting documents that the College requires are not submitted.
    • The document submitted as proof of eligibility to work in Canada is expired (i.e., no longer valid).
Can I request access to the documents that the College has in my file?
  • Yes. To request access to any information or documents that the College​ has in your application file, send an e-mail to registration@college-ece.ca.
  • Note that the College’s Registrar may refuse to give an applicant anything that may, in the Registrar’s opinion, jeopardize the safety of any person. This authority is set out in the Early Childhood Educators Act, 2007.