Request for Review by the Registration Appeals Committee FAQs
1. What is a Proposal to Refuse to Issue a Certificate of Registration?
A Proposal to Refuse to Issue a Certificate of Registration is a response by the Registrar to an individual who has applied to become a member of the College. It means that, after assessment of the applicant’s file, the Registrar has concluded that the applicant has not demonstrated that they meet all of the requirements for issuance of a Certificate of Registration.
2. What is a Proposal to Issue a Certificate with Terms, Conditions or Limitations?
3. What are my options if I receive a Proposal to Refuse or a Proposal to Issue with Terms, Conditions or Limitations?
Option A – You can accept the decision of the Registrar, and no further action is required on your part. The Registrar will carry out the proposal once the 60-day deadline to respond has expired.
Option B – You can ask the Registrar to reconsider your application if you have additional relevant information that was not included in the initial assessment. To request a reconsideration, the College must receive your request for reconsideration within the 60-day deadline stated in the cover letter. Note there is a $65 fee for this process.
Option C – You can ask the Registration Appeals Committee of the College to review the decision of the Registrar. To request a decision review, the College must receive your request for a review within the 60-day deadline stated in the cover letter. By selecting this oprtion, you understand that if you submit additional information as part of the review, the Registration Appeals Committee may adjourn the review to allow the Registrar to consider the additional information you have provided. Note there is an $80 fee for this process.
If you’re unclear about your options, please contact us by email: firstname.lastname@example.org .
4. How does Option B (Request for Reconsideration) work?
Here’s how the process works:
1. Complete and submit the Request for Reconsideration by the Registrar form. In your submission, be sure to include any additional relevant documentation that was not included in your initial application. You do not need to re-submit your initial application documents.
2. Pay the processing fee of $65. Fees are non-refundable, regardless of outcome.
3. After you’ve submitted the form and payment to the College, the College will send you correspondence to acknowledge your request within two weeks of its receipt.
4. Once the reconsideration is complete, the outcome of the decision will be mailed to you.
Note that we will not consider the request for reconsideration complete until payment has been received. Any request received without payment will be returned to the sender.
5. How does Option C (Request for Review) work?
Here’s how the process works:
1. Submit the Request for Review by the Registration Appeals Committee form. Do not submit any new information or documents to the Committee. They can only make a decisions based the original application files. If you submit new information or documnets, the Committee may adjourn your application for review to allow for the Registrar to consider the additional information.
2. Pay the processing fee of $80.
3. After submitting the form and payment, we will send you correspondence acknowledging your request for a review in approximately two weeks following its receipt.
4. Shortly after the acknowledgement, you will receive a summary of the file that the Registration Appeals Committee will consider. If you have any new additions or requests, you will have 35-days from the date of the summary to submit your written request to the Committee.
5. Your file, along with any submissions you make, will go to the next available Registration Appeals Committee meeting.
6. The Registration Appeals Committee will give its decision with reasons in writing to you within 60-days of their decision.
6. Can I extend the time by which I must request a reconsideration or review?
According to Section 28(3) of the Early Childhood Educators Act, 2007, the Registration Appeals Committee can extend the time for requesting a reconsideration or review beyond the 60-days if there are apparent grounds for granting relief on the request, and there are reasonable grounds for the extension.
This may include additional time an applicant reasonably needs to take steps or obtain materials, such as supporting documentation from overseas institutions, or extenuating health or personal circumstances that would otherwise make it difficult to request a review.
A request for an extension, and the reason(s) for the request, must be received in writing. Be sure to include the extension you are seeking, and include any documentation that you can provide to support your request.
7. What should I submit to the Registration Appeals Committee?
Documents presented in your initial application will be available to the Committee. You may submit additional documentation that you would like the Committee to consider in their review.
8. What decision can the Registration Appeals Committee make?
Section 28 (7) of the Early Childhood Educators Act, 2007:
1. Direct the Registrar to issue a Certificate of Registration.
2. Direct the Registrar to issue the Certificate of Registration, and to make it subject it to specified terms, conditions or limitations.
3. Direct the Registrar to vary or remove specified terms, conditions or limitations in the Registrar’s proposal.
4. Direct the Registrar to refuse to issue a Certificate of Registration.
The Committee can also under Section 28(2) refuse to conduct a review, if they deem a request for review to be frivolous, vexatious or an abuse of process. On very rare occasions, the Committee will deny a request for review, if they find, based on the application, the review is groundless, lacking in substance and seriousness, there is no reasonable prospect of success in the appeal, and/or the request for a review is meant to annoy, harass, embarrass or abuse the Committee’s process.
9. When will I receive the decision?
Section 28 (8) Early Childhood Educators Act, 2007, requires the Committee to give its decision, with reasons, in writing to the Registrar and requestor within 60-days after coming to a decision.
10. Will the Registration Appeals Committee notify me of what I need to do to become a member?
The Registration Appeals Committee may only make one of the four decisions noted above. Anyone interested in obtaining a diploma in early childhood education should contact an Ontario College of Applied Arts and Technology for a credit review of their previous studies. For a list of colleges in Ontario, please see https://www.ontario.ca/page/ontario-colleges.
Please feel free to contact the College to discuss your circumstances when you receive the Proposal of the Registrar, or if you are unclear about the College’s process for becoming a member. Contact us by email: email@example.com