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Requirement 2: Gathering Supporting Documents

​The second requirement under Application Pathway 2 is to gather and make arrangements for submitting the supporting documents that are required for each phase of the individual assessment process in addition to your completed Application Form for the Individual Assessment of Educational Qualifications.

As noted in Section 3 of the Application Form for the Individual Assessment of Educational Qualifications, several supporting documents are needed in order to for the College to assess your application and make a decision about your file. These include:

  • Items you must submit directly to the College in order for the College to open an application file for you and begin the application process.
  • Supporting documents that you must send to the College in all circumstances.
  • Supporting documents that you must send to the College if applicable to your circumstances.
  • Supporting documents you must arrange to be sent directly from another institution or person to the College in all circumstances.
  • Supporting documents that you must arrange to be sent directly from another institution or person to the College if applicable to your circumstances.

Click on a heading below for details about documentation requirements.​​

Documents required for the College to open an application file for you

You must submit all of the following items, at minimum, in order for the College to open an application file for you and begin the application process:

  • Signed and completed Application Form for the Individual Assessment of Educational Qualifications

Important:

    • In order for the College to open an application file for you, you must submit a completed Application Form for the Individual Assessment of Educational Qualifications and full payment of the application and registration fees.
    • You must complete each section in full.
    • The College will return forms that are not completely full and/or if payment is not included.
Supporting documents that must be submitted directly by applicants in Phase 1

Supporting documents requ​​​​ired directly from all applicants in Phase 1

Important:

  • Submit these documents with your completed Application Form for the Individual Assessment of Educational Qualifications whenever possible.
  • The College cannot complete a full review of your application without this documentation.

Supporting documents re​quired directly from applicants in Phase 1 if applicable

    • A detailed explanation for each matter you report under Section 10 of the
      Application Form for the Individual Assessment of Educational Qualifications
      • If you answered “yes” to any question under Section 10 of the
        Application Form for the Individual Assessment of Educational Qualifications, you must prepare and submit a detailed explanation for the matter you are reporting.
      • See the ‘Section 10: Issues Potentially Affecting Practice’​ section of this guide for instructions and requirements for preparing the detailed explanation.
    • ​Supporting documents related to any matter(s) you report under Section 10 of the
      Application Form for the Individual Assessment of Educational Qualifications
      • If you answered “yes” to any question under Section 10 of the
        Application Form for the Individual Assessment of Educational Qualifications, you are strongly encouraged to submit any other documents that are relevant to the matter(s) you report. These supporting documents are
        in addition to the detailed explanation you must prepare and submit.* Sending the additional documents with your complete form can minimize delays in the process.

      • ​​*Note: ​It is also possible that when the College reviews your form and documents, the College may also ask you and/or third parties (e.g., institutions) to provide additional documentation. This will depend on the circumstances.
    • ​Proof of change in name
      • If either your first or last names have changed at any time, you must submit proof of your change in name.
      • See the
        ‘Section 5: Personal Information’ section of this guide for information about documentation requirements.
  • Payment of the application and registration fees
    • If you are paying the application and registration fees by cheque, money order, or bank draft, you must submit the cheque, money order, or bank draft with your completed
      Application Form for the Individual Assessment of Educational Qualifications.
    • See the ‘Requirement 3: Paying the Application and Registration Fees’ section of this guide for instructions about payment.
    • If you are paying by another method, you do not have to submit additional documentation related to the payment. However, you must ensure that all required details are provided in Section 4 of the Application Form for the Individual Assessment of Educational Qualifications. (Instructions for completing that section of the form are provided in the
      ‘Section 4: Application and Registration Fees’​ section of this guide).​
Documents that must come directly from third parties (e.g., other institutions) in Phase 1

Important:

    • Make arrangements with institutions to have the documents noted below sent to the College as soon as possible.
    • Do not send your completed Application Form for the Individual Assessment of Educational Qualifications to the College until you make arrangements with all relevant third parties to have the documents sent to the College.
      • ​For example, if you are required to submit a transcript or a WES ICAP Report as proof of education, make sure you order your transcript from the post-secondary institution or apply to WES for an ICAP report before you submit your Application Form for the Individual Assessment of Educational Qualifications to the College. In this case, you need to indicate the date on which you ordered your transcript or the ICAP Report in ‘Section 7: Educational Requirement’​ of the Application Form for the Individual Assessment of Educational Qualifications.
    • The College cannot complete the Phase 1 assessment of your application without this documentation.
  • The items listed below must be sent directly from the issuing institution to the College. Do not send them to the College yourself.​

Supporting document​​s required directly from institutions for all applicants in Phase 1

  • Supporting documents required directly from institutions or other persons for applicants in Phase 1 if applicable

    • Proof of Professional Standing Form
      • If you answered “yes” to question 1 under Section 9 of the Application Form for the Individual Assessment of Educational Qualifications, you must make arrangements for the applicable regulatory/licensing organization(s) to complete and submit the Proof of Professional Standing Form directly to the College.
      • See the ‘Section 9: Professional Registration (Licensure)’​ section of this guide for information about documentation requirements.​
Documents that must be submitted directly by applicants in Phase 2

Applicants who proceed to Phase 2 of the individual assessment process must have the following documents submitted directly to the College.

  • Self-Assessment Form
  • Official course outlines or syllabi for program(s) completed
  • Validator’s Contact Information Form


Important:
See the Understanding the Process for the Individual Assessment of Educational Qualifications for instructions and requirements about:

  • How to complete these forms,
  • What documents to submit, and
  • How to have documents that are not in English or French translated.​
Documents that must come directly from third parties (e.g., other institutions, individuals) in Phase 2

Applicants who proceed to Phase 2 of the individual assessment process must have third parties (e.g., other institutions, individuals) submit the following documents directly to the College.

  • Validation of Work Experience Form

​Important: See the Understanding the Process for the Individual Assessment of Educational Qualifications for instructions and requirements about this form.

There are exceptional circumstances that mean that I cannot obtain the original, official documentation that the College requires. What do I do?