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Proof of Professional Standing Guide

​​​​​​​​Applicants are to declare whether they are, or have been, registered/licensed by another regulatory or licensing organization in any profession in any jurisdiction.

  • For applicants completing the Application Form for the Individual Assessment of Educational Qualifications, see Section 9 of the form and the ‘Section 9: Professional Registration (Licensure)’​ section of the Application Guide for the Individual Assessment of Educational Qualifications.

If the answer is “yes”, applicants are required to have the Proof of Professional Standing Form  completed and submitted to the College as part of the application process.​​

Important:

  • The applicant must complete the first page of the form and then send it to the regulatory/licensing organization with whom they hold or held registration or licensure.
  • The regulatory/licensing organization must complete the rest of the form and then send it directly to the College.

On this page, find information about:

The Responsibilities of Applicants and Regulatory/Licensing Organizations

Important:

  • ​The College will not accept a Proof of Professional Standing Form that is sent by the applicant.
  • It must be sent by the regulatory/licensing organization directly to the College.

Click on either heading below to the see the responsibilities of applicants or those of the regulatory/licensing organizations.

Responsibilities of applicants
  • Complete the ‘Consent to release information’ section on the front of the Proof of Professional Standing Form. Do not complete any other part of the form.
  • Make arrangements with the regulatory or licensing organization to complete the remainder of the Proof of Professional Standing Form about the applicant’s registration/licensure with the organization.
    • Regulatory or licensing organizations may have their own procedural requirements for responding to such requests (e.g., submission of certain information, payment of a fee, etc.). The applicant is responsible for these matters to ensure that the form will be completed and submitted directly to the College.
  • Follow up with the regulatory or licensing organization to ensure that the form is completed and submitted to the College in a timely manner.​
Responsibilities of regulatory or licensing organizations
  • Complete the ‘Professional Registration/Licensure History’ section of the Proof of Professional Standing Form.
  • Sign and date the completed form, and provide the organization’s contact information.
  • Send the completed Proof of Professional Standing Form directly to the College either by e-mail or mail, along with relevant supporting documents.
    • See the first page of the form for the College’s e-mail address and mailing address.
  • Respond to any follow-up queries from the College about the information disclosed in the Proof of Professional Standing Form and supporting documents.​

How to Complete the Proof of Professional Standing Form

The ​Proof of Professional Standing Form:

  • Can be completed electronically or in writing.
    • ​In either case, you must download and save the form to your computer before entering information or printing a copy.
  • Must be completed in full in order for the College to proceed with the application process.​

Consent to Release Information

​The applicant must complete this section first and then send the form to the regulatory or licensing organization.

This section of the form provides the:

  • Registrar of a regulatory or licensing organization with background information about what the Proof of Professional Standing Form is and why the applicant is requesting the information from them.
  • ​​Applicant with a place to indicate consent for the regulatory or licensing organization to release information about the applicant to the College.
    • The information released to the College includes the information that the regulatory or licensing organization provides on the form and in any follow-up correspondence with the College.

Professional Registration/Licensure History

This part of the form must:

  • Be completed by the Registrar of the regulatory or licensing organization or by a designate of the Registrar.
  • Include responses to all seven questions.
  • Include the date and organization’s official seal in the designated place on the form.
  • Include the name and contact information for the person who completed this section of the form.

Below is a brief description of each question asked in this section of the form. Click on the question to see a brief description of it and instructions about additional supporting documents.​

1. Licensure/registration history
  • Confirm that the applicant has been licensed or registered as a regulated professional with your organization.
  • If so, indicate the:
    • Name(s) of the certificate(s) of registration or licence(s) issued to the applicant, and
    • Associated dates of registration, and
    • Current status of the applicant’s registration with your organization.​
2. Findings of guilt for professional misconduct, incompetence, or incapacity
  • Indicate whether or not your organization has ever found the applicant guilty of professional misconduct, incompetence, or incapacity.
  • If the answer is “yes”, provide information about the matter, including but not limited to, the following details:
    • The specifics of the finding of guilt.
    • The details of the matter (e.g., parties involved, circumstances, location and date of the incident, actions by the applicant in follow-up to the incident, etc.).
  • Also submit, with the Proof of Professional Standing Form, copies of relevant orders or decisions about the matter. ​
3. Terms, conditions, or limitations (TCLs), agreements, or undertakings
  • Indicate whether or not your organization has ever:
    • Imposed TCLs on the applicant’s licence or registration.
    • Entered into any agreement or undertaking with the applicant.
  • If the answer is “yes”, provide information about TCLs, agreements, or undertakings, including but not limited to, the following details:
    • The nature of the TCLs, agreements, or undertakings.
    • Associated dates.
    • Reasons for the imposition of the TCLs, agreements, or undertakings.
  • If there are any relevant documents associated with the TCLs, agreements, or undertakings, submit copies of them with the Proof of Professional Standing Form.​
4. Resignation while being the subject of a complaint, investigation, or proceeding with respect to professional misconduct, incompetence, or incapacity
  • Indicate whether or not the applicant ever resigned their registration or licensure with your organization while being the subject of a complaint, investigation, or proceeding with respect to concerns about professional misconduct, incompetence, or incapacity.
  • If the answer is “yes”, provide information about the matter, including but not limited to, the following details:
    • The reason(s) for the applicant’s resignation (if known by your organization).
    • The details of the complaint, investigation, or proceeding (e.g., parties involved, circumstances, location and date of the incident, actions by the applicant in follow-up to the incident, etc.).
    • The status of the complaint, investigation, or proceeding at the time the applicant resigned.
    • The current status of the complaint, investigation, or proceeding.
  • Also submit, with the
    Proof of Professional Standing Form, copies of relevant documents about the matter.​
5. Current investigations for professional misconduct, incompetence, or incapacity
  • Indicate whether or not your organization is currently investigating or undertaking a proceeding about the applicant in relation to professional misconduct, incompetence, or incapacity.
  • If the answer is “yes”, provide information about the matter, including but not limited to, the following details:
    • The specifics of the allegations made against the applicant with respect to professional misconduct, incompetence, or incapacity.
    • The details of the matter (e.g., parties involved, circumstances, location and date of the incident, actions by the applicant in follow-up to the incident, etc.).
    • The current status of the complaint, investigation, or proceeding.
  • Also submit, with the Proof of Professional Standing Form, copies of relevant documents about the matter.​
6. Compliance with quality assurance or continuing competence requirements
  • Indicate whether or not the applicant has been compliant with all quality assurance or continuing competence program (or equivalent program) requirements established by your organization.
  • If the answer is “no”, provide information about the matter, including but not limited to, the following details:
    • The reason(s) for the applicant’s failure to comply (if known by the your organization).
    • The details of the matter (e.g., timing of the incident, circumstances, components or requirements for which the applicant did not comply, actions by the applicant in follow-up to the circumstances, etc.).
    • Actions taken by your organization in response to the non-compliance.
    • The current status of the applicant’s compliance with quality assurance or continuing competence requirements.
  • Also submit, with the Proof of Professional Standing Form, copies of relevant documents about the matter.​
7. Current licensure or registration
  • To the best of your knowledge, indicate whether there are any reasons that would not entitle the applicant to be licensed or registered in your jurisdiction at the present time.
  • If the answer is “yes”, provide an explanation and submit, with the Proof of Professional Standing Form, copies of any relevant documents about the matter.​

How to Submit the Form

The licensing or regulatory organization must send the completed form directly to the College. To do so:

  • Review the Proof of Professional Standing Form to ensure that it is complete and accurate.
  • Send the completed Proof of Professional Standing Form, along with any relevant documents (as applicable), to the College by e-mail or mail.
    • E-​mail: registration@college-ece.ca
    • M​​ail: College of Early Childhood Educators, 438 University Avenue, Suite 1900, Toronto, ON, M5G 2K8

Are you submitting the form by e-mail?​

If yes, note that:

  • You will receive an automatic reply to your e-mail. If you receive the automatic reply, it means that the College received your e-mail. If you do not receive the automatic reply within 24 hours, check your “junk mail” folder. If the automatic reply is not in your “junk mail” folder, re-send your e-mail or contact the College.

How the College Uses the Information

The College uses the information provided in the Proof of Professional Standing Form in its assessment of whether an applicant meets the following requirement for registration.
An applicant’s past and present conduct must give the College reasonable grounds for the belief that they:

  • Are mentally competent to practise the profession, and
  • Will practise the profession with decency, integrity and honesty and in accordance with the law, including but not limited to the Early Childhood Educators Act, 2007, the regulations under that Act, and the College’s by-laws, and
  • Have sufficient knowledge, skill and judgment to practise the profession.

For applicants who are currently licensed or registered in early childhood education with another province or territory in Canada, the College also uses the information to determine whether the applicant is eligible to apply to the College under the Agreement on Internal Trade (AIT) (which is also referred to as labour mobility).

As part of the process, the College may follow-up with the regulatory or licensing organization about the information provided on the form or in supporting documents from the organization.

What to Do if You Have More Questions

If you have questions about the 

  • Telephone: 416 961-8558 – select the option for “Registration”
  • Toll-free: 1 888 961-8558 – select the option for “Registration”
  • E-mail: registration@college-ece.ca