What Happens After You Submit Your Application Package

​​​​​​​​When the College receives your General Application Form, supporting documents, and payment, the College will:

1. Review your General Application Form to verify that it is complete.

  • If the form is not completed in full, the College will not open an application file for you and will return the form to you for completion.

2. Verify payment of the application and registration fees.

  • If you are paying by cheque, money order, or bank draft, the College will check to see if the payment has been received.
  • If you are paying by Visa or MasterCard credit card or Visa Debit card, the College will process the payment according to the information you provide on the General Application Form.
  • If the College does not have your payment in full, the College will not continue with processing your request and will return the form to you.
  • If the College cannot process the payment (e.g., insufficient funds, credit card expiry, etc.), the College will not continue with processing your request until the issue is resolved..
​​Once steps 1 and 2 are completed successfully, the College will open an application file for you.​

3. Determine what supporting documents are required for your application, and look to see that they have been submitted.

  • If you do not submit the supporting documents that are required in your circumstances, or you submit them but they are missing information, the College will follow-up with you to request that the supporting documents be provided. The College will not continue with processing your application until it receives all of the necessary supporting documents.
  • Some supporting documents are required from you, and some are required directly from organizations or institutions. If the documents are not submitted at all, or are not submitted by the required person or institution, or are missing information, the College will follow-up with you.

4. Review the information provided in your General Application Form and supporting documents to assess whether you meet all of the requirements for registration​.

  • The final steps​ in the process will depend on whether you meet all of the requirements for registration and whether there is any need to impose terms, conditions, or limitations (TCLs) on your Certificate of Registration, if one is issued to you. These are summarized in the following table.


If the College determines that…​

Then…

  • You meet all of the requirements for registration, and
  • You do not hold a work permit, and
  • There are no reasons to impose TCLs on your Certificate of Registration
  • You will be issued a Certificate of Registration and your registration will be added to the College's public register ​as a current member.
  • You meet all of the requirements for registration, and
  • There are reasons (e.g., work permits) to impose TCLs on your Certificate of Registration
  • You will be sent a letter with proposal from the College to issue you a Certificate of Registration that is subject to TCLs.*
    • If you do not agree with the proposal, you can make a submission to the Registration Appeals Committee, as described here.​ The final outcome of your application will be determined by this process.
    • If you do not respond within the required timeframe, the College will carry out the proposal and issue you a Certificate of Registration with TCLs imposed on it. Your registration will be added to the College's public register​ as a current member subject to TCLs.
  • *For TCLs that are related to work permits, the easiest way for you to provide consent is in Section 6 of the General Application Form. If you provide consent in that part of the form, the College will not need to send you a letter with a proposal about the TCLs related to work permits.
  • You do not meet one or more of the requirements for registration
  • You will be sent a letter with a proposal from the College to refuse to issue you a Certificate of Registration.
  • You will have the opportunity to respond to the proposal.
    • You can make a submission to the Registration Appeals Committee, as described here. ​The final outcome of your application will be determined by this process.
    • If you do not respond within the required timeframe, the College will carry out the proposal and refuse to issue you a Certificate of Registration. If in the future you wish to become a member of the College, you will need to make a new application and re-start the application process.
  • ​If the final outcome is to refuse you a Certificate of Registration, the College will issue you a refund for the registration fee portion of the application and registration fees you paid. (See the 'Section 4: Application and Registration Fees' section ​of this guide for information about fees).​

 

How long is the processing time for applications?

  • Processing times will vary depending on the applicant's circumstances and the complexity and completeness of the application package.
  • ​Generally, processing can take approximately four to six weeks from the time the College receives a completed form and full payment. This timeframe assumes that supporting documents required from applicants are submitted with the form and all supporting documents required from institutions are received very soon after.
  • ​If you pay application and registration fees by cheque, the fees are subject to a two-week hold.
  • ​The following factors are examples of situations where your General Application Form will be returned to you and an application file will not be opened. In order to have an application filed opened you must submit a completed form and full payment.
    • The General Application Form is not completed in full.
    • The wrong application form is used.
    • Payment issues arise such as not sufficient fund (NSF) cheques, post-dated cheques, and declined credit cards.
    • The application and registration fees are not paid in full.
  • The following factors are examples of situations that can cause delays in the application process.
    • Transcripts are submitted by the applicant and not directly from the post-secondary institution as required by the College.
    • Transcripts are missing information (e.g., transcripts do not indicate whether a diploma or degree was granted, the program name, the credit value of transfer course credits, etc.) or have typing errors.
    • Supporting documents that the College requires are not submitted.
    • The document submitted as proof of eligibility to work in Canada is expired (i.e., no longer valid).

Can I request access to the documents that the College has in my file?

  • Yes. To request access to any information or documents that the College has in your application file, send an e-mail to registration@college-ece.ca.
  • ​Note that the College's Registrar may refuse to give an applicant anything that may, in the Registrar's opinion, jeopardize the safety of any person. This authority is set out in the Early Childhood Educators Act, 2007.​