Request for Review by the Registration Appeals Committee FAQs

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  1. What is a​ Proposal to Refuse to Issue a Certificate of Registration?​

  2. What is a Proposal to Issue a Certificate of Registration with Terms, Conditions, or Limitations?​​

  3. What are my options when I receive a Proposal to Refuse to issue a Certificate of Registration or a Proposal to Issue a Certificate of Registration with Terms, Conditions or Limitations?​​

  4. How does Option B (Request for Reconsideration by the Registrar) work?

  5. How does (Request for Review by the Registration Appeals Committee) work? ​

  6. Can I extend the time by which I must request a review of the Registrar’s proposal to refuse to issue a Certificate of Registration? ​

  7. What happens after I submit a request for review by the Registration Appeals Committee?​

  8. What should I submit to the Registration Appeals Committee?

  9. What decision can the Registration Appeals Committee make?​

  10. When will I get the decision?​

  11. Will the Registration Appeals Committee notify me of what I need to do to become a member? ​​​​



​1. What is a​ Proposal to Refuse to Issue a Certificate of Registration?​​​​​

A Proposal to Refuse to Issue a Certificate of Registration is a response by the Registrar to an individual who has applied to become a member of the College. It means that after assessment of the applicant’s file, the Registrar has concluded that the applicant has not demonstrated that they meet all  of the requirements for issuance of a Certificate of Registration.

Requirements under the Registration Regulation:

  • ​Educational and training requirements (section 7)
  • Conduct declarations (section 5(2)3)
  • Language proficiency (section 5(2)4)
  • Immigration status (section 5(2)5)
  • Payment of applicable fees (section 4)​

A Proposal to Issue a Certificate of Registration with Terms, Conditions, or Limitations is a response by the Registrar to an individual who has applied to become a member of the College. T It means that after the assessment of the applicant’s file, the Registrar is not satisfied that the applicant has met all of the requirements for membership with the College. The Registrar is proposing to issue a Certificate of Registration which will be subject to terms, conditions or limitations in order to protect the public interest.​


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3. What are my options when I receive a Proposal to Refuse to issue a Certificate of Registration or a Proposal to Issue a Certificate of Registration with Terms, Conditions or Limitations​?​​

You have following options:.
 
Option A:
  • You can accept the decision of the Registrar, and no further action is required on your part. The Registrar will carry out the proposal once the 60 day deadline has expired.
Option B:
  • You can ask the Registrar to reconsider your application, if you have additional relevant information that was not included in the initial assessment.  To request this option, you must request reconsideration within the 60 day deadline stated in the cover letter. There is a $65 fee for this process.
Option C:
  • ​You can ask the Registration Appeals Committee of the College to review the decision of the Registrar.  To request this option, you must request a review within the 60 day deadline stated in the cover letter.
    • ​By selecting this option you understand that if you submit additional information as part of the review, the Registration Appeals Committee may adjourn the review to allow the Registrar to consider the additional information.
    • There is an $80 fee for this process.
 
If you are unclear about your options, please email the College at appeals@college-ece.ca or call the Registration Appeals Coordinator at 416 961-8558 (extension 229).

If you are unclear about your options, please contact the individual that is named on the covering letter that is attached to the proposal from the Registrar.

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4. How does Option B (Request for Reconsideration by the Registrar) work​?​​

  • ​Complete and submit the Request for Reconsideration by the Registrar  
    • This form can be found on the College’s website under the Applicants tab.
  • Pay the processing fee of $65 for Reconsideration by the Registrar.
  • We will not consider the request for reconsideration complete until payment has been received.  Any request for reconsideration received without payment will be returned to the sender.
  •  The fees are non-refundable, regardless of the outcome of the process. 
  •  The form and applicable fee must be received by the College on or before the deadline, as noted on the cover letter of the Registrar’s proposal.
  • After submitting the completed form along with the applicable fee to the College, the College will send you correspondence acknowledging your request for reconsideration in approximately two weeks.
  • You must submit any additional relevant documentation that was not included in your initial application.   You do not need to resubmit documents from your initial application.
  • Once the reconsideration is complete, the outcome of the decision will be mailed to you.

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5. How does (Request for Review by the Registration Appeals Committee) work? 

  • ​Submit the Request for Review by the Registration Appeals Committee Form 
    • ​This form can be found on the College’s website under the Applicants tab.
  • ​Pay the processing fee of $80 for a Review by the Registration Appeals Committee. 
  • After submitting the Request for Review by the Registration Appeals Committee form to the College, the College will send you correspondence acknowledging your request for reconsideration in approximately two weeks.
  • Shortly after the acknowledgement, you will receive a summary of the file that the Registration Appeals Committee will consider. 
  • You will then have 35 days to make a written submission to the Registration Appeals Committee, if you wish.    
  • You should not submit any new information or documents to the Registration Appeals Committee.   The Registration Appeals Committee can only base its decision on the original application file.  If you submit new information or documents to the Registration Appeals Committee, the Committee may adjourn your application for review to allow the Registrar to consider the additional information.
  • Your file, along with any submissions you make, will go to the next available Registration Appeals Committee meeting.
  • The Registration Appeals Committee will give its decision with reasons in writing to you within 60 days after coming to a decision.

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6. Can I extend the time by which I must request a review of the Registrar’s proposal to refuse to issue a Certificate of Registration? ​​​

According to Section 28(3) of the Early Childhood Educators Act, 2007, the Registration Appeals Committee may extend the time for requesting a review beyond the 60 days if it is satisfied that there are apparent grounds for granting relief on the review and that there are reasonable grounds for applying for the extension.  This may include additional time an applicant reasonably needs to take steps or obtain materials (such as supporting documentation from overseas institutions), or extenuating health or personal circumstances that would otherwise make it difficult to request a review.  A request for an extension must be in written form, including the reason for your extension, the specific extension you are seeking and any documentation that you can provide to support your request. This request will be considered by the Registration Appeals Committee.​

 

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7. What happens after I submit a request for review by the Registration Appeals Committee?​

Approximately 2 weeks after submitting the Request for Review by the Registration Appeals Committee form to the College, a letter will be sent to you from the College acknowledging your request for a review. Approximately 2 weeks later, you will receive another letter which will include the review file that the Registration Appeals Committee will consider. At this time you will have 35 days to submit any additional documentation that you would like to be considered by the Registration Appeals Committee. After the 35 days have elapsed and based on the volume of requests for review to be processed at the College, your request should be reviewed by the Registration Appeals Committee within a 2-4 month period.  

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Documents presented in your initial application will be available to the Committee. You may submit additional documentation that you would like the Registration Appeals Committee to consider in their review. 

Please note that the Registration Appeals Committee’s review is based on a review of documents.  


The Registration Appeals Committee can make one of four decisions:

Section 28(7) of the Early Childhood Educators Act, 2007:

1. Direct the Registrar to issue the Certificate of Registration.
2. Direct the Registrar to issue the Certificate of Registration and to make it subject to specified terms, conditions or limitations.
3. Direct the Registrar to vary or remove specified terms, conditions or limitations in the Registrar’s proposal.
4. Direct the Registrar to refuse to issue a Certificate of Registration.

On very rare occasions, the Registration Appeals Committee can de​cide to direct the Registrar to refuse to issue a Certificate of Registration at the request for review stage – i.e., before an applicant may have had an opportunity to provide complete submissions about how or why the applicant feels that the Registrar's decision about their application may be wrong.  The Committee may do so where it believes that the request for review is frivolous, vexatious or an abuse of process.  The Committee may make this finding where, based on the application, it determines that the review is obviously groundless, lacking in substance and seriousness, there is no reasonable prospect of success in the appeal and/or the request for a review is meant to annoy, harass, embarrass or abuse the Committee's process.   

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10. When will I get the decision?​


Section 28(8) Early Childhood Educators Act, 2007 requires the Committee to give its decision with reasons in writing to the Registrar and appellant within 60 days after coming to a decision.


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11. Will the Registration Appeals Committee notify me of what I need to do to become a member? ​​​

The Registration Appeals Committee can only make one of four decisions as noted above. 

Individuals who are interested in obtaining a diploma in early childhood education may go to one of the Ontario Colleges of Applied Arts and Technology to undergo a credit recognition review that may be applicable to their academic studies. Please click on the following link for a list of institutions: http://www.tcu.gov.on.ca/eng/postsecondary/schoolsprograms/college/  

Please feel free to contact the College to discuss your circumstances when you receive the proposal of the Registrar if you are unclear about the College’s process for becoming a member. You can find the name of the contact person on the covering letter of the proposal from the Registrar. 


 

 

​* The College of Early Childhood Educators provides information and communication in an accessible manner when requested. If you require an accessible format and/or communication support, please contact a College staff member or the College at 1-888-961-8558/info@college-ece.ca​.​​​​