Request for Review by the Registration Appeals Committee FAQs

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  1. What is a​ notice of proposal to refuse to issue a Certificate of Registration?​

  2. What is a proposal to issue a Certificate of Registration with terms, conditions, or limitations?​​

  3. What are my options when I receive a proposal to refuse to issue a Certificate of Registration from the Registrar?​​

  4. What do I do if I want to request a review of the Registrar’s proposal to refuse to issue a Certificate of Registration?​

  5. How much does it cost to request a review by the Registration Appe​als Committee? ​

  6. Can I extend the time by which I must request a review of the Registrar’s proposal to refuse to issue a Certificate of Registration? ​

  7. What happens after I submit a request for review by the Registration Appeals Committee?​

  8. What should I submit to the Registration Appeals Committee?

  9. What decision can the Registration Appeals Committee make?​

  10. When will I get the decision?​

  11. Will the Registration Appeals Committee notify me of what I need to do to become a member? ​​​​




A notice of proposal to refuse to issue a Certificate of Registration is a response by the Registrar to an individual who has applied to become a member of the College. The proposal to refuse means that after assessment of the applicant’s file, the Registrar concludes that the applicant does not meet one or more of the requirements for issuance of a Certificate of Registration.

Requirements under the Registration Regulation:

  • Educational and training requirements (section 7)

  • Conduct declarations (section 5(2)3)

  • Language proficiency (section 5(2)4)

  • Immigration status (section 5(2)5)

  • Payment of applicable fees (section 4)


A notice of proposal to issue a Certificate of Registration with terms, conditions, or limitations is a response by the Registrar to an individual who has applied to become a member of the College. The proposal to issue a Certificate of Registration with terms, conditions, or limitations means that the applicant has met the requirements for membership with the College with the understanding that there will be terms, conditions or limitations on the Certificate of Registration.


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3. What are my options when I receive a proposal to refuse to issue a Certificate of Registration from the Registrar?​​

You have two options when you receive a proposal to refuse to issue a Certificate of Registration from the Registrar. One option is to do nothing, in which case the Registrar will carry out the proposal after the 60 days have expired. A second option is to request a review of the proposal from the Registrar within 60 days of receiving it. 

If you are unclear about your options, please contact the individual that is named on the covering letter that is attached to the proposal from the Registrar.

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4. What do I do if I want to request a review of the Registrar’s proposal to refuse to issue a Certificate of Registration?​​

​If you want to request a review of the Registrar’s proposal, fill out the Request for Revi​ew by the Registration Appeals Com​​mittee form. This form can be found on the College’s website. Please ensure that you submit this form by the deadline as noted on the Registrar’s proposal. 

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5. How much does it cost to request a review by the Registration Appeals Committee? 

A one-time fee of $80 is required for the processing of your request for review by the Registration Appeals Committee and for the consideration of additional information by the Registration Appeals Committee. The fee is non-refundable, regardless of the outcome of the process. There is no tax on the fee to request a review by the Registration Appeals Committee.​ 

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6. Can I extend the time by which I must request a review of the Registrar’s proposal to refuse to issue a Certificate of Registration? ​​​

According to Section 28(3) of the Early Childhood Educators Act, 2007, the Registration Appeals Committee may extend the time for requesting a review beyond the 60 days if it is satisfied that there are apparent grounds for granting relief on the review and that there are reasonable grounds for applying for the extension.  This may include additional time an applicant reasonably needs to take steps or obtain materials (such as supporting documentation from overseas institutions), or extenuating health or personal circumstances that would otherwise make it difficult to request a review.  A request for an extension must be in written form, including the reason for your extension, the specific extension you are seeking and any documentation that you can provide to support your request. This request will be considered by the Registration Appeals Committee.​

 

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7. What happens after I submit a request for review by the Registration Appeals Committee?​

Approximately 2 weeks after submitting the Request for Review by the Registration Appeals Committee form to the College, a letter will be sent to you from the College acknowledging your request for a review. Approximately 2 weeks later, you will receive another letter which will include the review file that the Registration Appeals Committee will consider. At this time you will have 35 days to submit any additional documentation that you would like to be considered by the Registration Appeals Committee. After the 35 days have elapsed and based on the volume of requests for review to be processed at the College, your request should be reviewed by the Registration Appeals Committee within a 2-4 month period.  

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Documents presented in your initial application will be available to the Committee. You may submit additional documentation that you would like the Registration Appeals Committee to consider in their review. 

Please note that the Registration Appeals Committee’s review is based on a review of documents.  


The Registration Appeals Committee can make one of four decisions:

Section 28(7) of the Early Childhood Educators Act, 2007:

1. Direct the Registrar to issue the Certificate of Registration.
2. Direct the Registrar to issue the Certificate of Registration and to make it subject to specified terms, conditions or limitations.
3. Direct the Registrar to vary or remove specified terms, conditions or limitations in the Registrar’s proposal.
4. Direct the Registrar to refuse to issue a Certificate of Registration.

On very rare occasions, the Registration Appeals Committee can de​cide to direct the Registrar to refuse to issue a Certificate of Registration at the request for review stage – i.e., before an applicant may have had an opportunity to provide complete submissions about how or why the applicant feels that the Registrar's decision about their application may be wrong.  The Committee may do so where it believes that the request for review is frivolous, vexatious or an abuse of process.  The Committee may make this finding where, based on the application, it determines that the review is obviously groundless, lacking in substance and seriousness, there is no reasonable prospect of success in the appeal and/or the request for a review is meant to annoy, harass, embarrass or abuse the Committee's process.   

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10. When will I get the decision?​


Section 28(8) Early Childhood Educators Act, 2007 requires the Committee to give its decision with reasons in writing to the Registrar and appellant within 60 days after coming to a decision.


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11. Will the Registration Appeals Committee notify me of what I need to do to become a member? ​​​


The Registration Appeals Committee can only make one of four decisions as noted above. 

Individuals who are interested in obtaining a diploma in early childhood education may go to one of the Ontario Colleges of Applied Arts and Technology to undergo a credit recognition review that may be applicable to their academic studies. Please click on the following link for a list of institutions: http://www.tcu.gov.on.ca/eng/postsecondary/schoolsprograms/college/  

Please feel free to contact the College to discuss your circumstances when you receive the proposal of the Registrar if you are unclear about the College’s process for becoming a member. You can find the name of the contact person on the covering letter of the proposal from the Registrar. 


 

 

​* The College of Early Childhood Educators provides information and communication in an accessible manner when requested. If you require an accessible format and/or communication support, please contact a College staff member or the College at 1-888-961-8558/info@college-ece.ca​.​​